Raven Scanner Pro Review

Raven Scanner Pro Review

Best Product Reviews

Last Updated on May 1, 2024 by Daniel Osakwe

Raven Scanner Pro Review

Pros

  • Easy to use.
  • Good quality scans
  • Raven Cloud storage

Cons

  • Lacks real workflow processing.
  • No smart page separation
  • Poor screen viewing angles.

With Raven Scanner Pro, you can easily scan documents in less than 30 seconds. You can get the most out of this powerful device by using it in both offline and online mode.  You will be able to scale your business, find new clients, and increase your productivity by using this powerful device.

This is a perfect solution for your business needs.

Raven Scanner Pro Review: Price and Accessibility

Four scanners are available from Raven: The Original, Standard, Compact, and the Pro model under review. The Pro design costs about $450.85 with free 2-day shipping in the USA and is available directly from the manufacturer in black and white color schemes. There are currently no restrictions on how many scanned documents you can keep on this facility, and that price includes free access to Raven Cloud Document Storage.

Raven Scanner Pro Review: Build and Design

Raven Scanner Pro Review

Document scanners made specifically for document processing workflow are not like the shoddy hardware that printer manufacturers slap on their multi-function printers.

This is due to the fact that although a sheet of paper may seem smooth to the average person, pulling a million sheets through a scanner produces an effect akin to continuously scanning sandpaper.

Some of those worries are allayed by the Raven Scanner Pro’s sturdy construction, although most users might mistake this equipment for a little fax machine.

The machine is ready for operation right out of the box; all that needs to be done is add the document in-feed tray and connect the power block.

A USB line, an ink stamp with the word “Scanned” carved into it, and the power block and cable are also included.

The 8-inch touch panel on the scanner’s front, which exceeds those on multi-function printers but rules this hardware, is one method to utilize the scanner.

Although this display is big and bright, it has a problem with viewing angles, making it challenging to see while seated in front of the scanner. It is easier to see while standing.

It’s interesting to observe that a scanner stand with a higher angle is one of the add-ons that is offered; utilizing that product ($29.85) would solve the problem.

Although you may use this device with a computer via USB or ethernet, it can also work independently if you give it a WiFi password or attach a LAN cable to give it access to the internet.

Internet access is required to submit scans to cloud or email destinations as well as to access Android system upgrades.

You can register for a Raven account when you first connect the scanner to the internet, giving you access to the Raven Cloud both from the machine and through web access.

One option for storing scanned documents is Raven Cloud, where you may select the quality and type of scanning required from the touch interface.

When we first turned on the review hardware, it indicated that an update was necessary, and after that update, it recognized Android as the operating system. Despite the fact that you cannot install any apps on this device, it is clear from the touch screen’s customized interface that it is an Android tablet.

With the help of the Raven Desktop application, all these tasks can also be carried out remotely from the scanner. This functionality makes it simple to divide the scanning task between a person handling document loading and unloading and another handling scanning. That manages the task much more effectively and maintains a higher scanning throughput.

The deployment and operation of this device from a scanning perspective are extremely simple. The sheet feeder at the top can hold up to 100 sheets, which are then discharged from the front as it passes through them.

The differences in scanning speed between single-sided and double, color, monochrome, and the various resolutions seem to be negligible.

Due to the larger size of better quality scans and the usage of color, there is a difference in the amount of time it takes to send those to their destination.

The highest scanning resolution is 600 dpi, but you can choose a scanning dpi of 400, 300, or 200 if you wish to conserve space and accept the decreased detail.

Pages can be bundled into a single PDF file and organized by folder if the target is storage. Although you can scan in JPG format, you cannot combine numerous photos into a single file.

The variety of alternative locations for scanned documents is a key strength of this system.

For individuals who believe in cloud storage, available options include SharePoint, Raven Cloud, Box, Dropbox, Evernote, Google Drive, OneDrive, and OneNote.

Custom destinations depending on the file system of the Raven Desktop machine, or any network destinations can also be utilized if the goal is to keep files internally.

You are not needed to have a single destination because a scan can automatically go to numerous locations.

Additionally, OCR processing of documents in the cloud enables them to be searched for keywords that may aid in locating the source.

The major issue with the OCR technology utilized here is that there is no way to search locally saved PDF files; it only functions for documents submitted to the Raven Cloud.

While competitors’ designs often incorporate stamping directly into their scanners to speed up this procedure, Raven did provide a self-inking rubber stamp.

A4 and A5 paper sizes are not even mentioned in the software solution, which highlights how American it is. This issue needs to be addressed because many people outside of the United States don’t utilize paper in the Letter size.

The main function of the scanning hardware is to scan the pages, but document processing also involves handling the scanned documents.

Raven Scanner Pro Review: Workflow

SPEC SHEET

Here are the full specs of the Raven Pro:

Document Feeder Capacity: 100 Sheets
Daily Scan Capability: 6,000 Pages
Dimensions: 12.44 x 8.15 x 7.01 inches
Networking: WiFi and Ethernet LAN
LCD Display: 8 in Touch Screen
Maximum Scan DPI: 600
Pages per minute: 60
Duplex scanning: Yes
Scan to the Internet: Yes
Scan to Network: Yes
Scan to USB: Yes
Software: Raven Desktop for PC and Mac

Raven Scanner Pro Review

The goal of any document processing solution isn’t only to scan documents. The additional information linking that document to a business operation is also significant.

The Raven Pro can scan up to 6,000 pages a day, which is a significant amount to accomplish on one machine in a working day.

Each page may just take a few seconds, but the real work is in organizing where the content goes and what happens to it because it is useless to scan documents only to be unable to locate them afterwards.

OCR processing capabilities in Raven enable it to index a document’s contents, making it possible to search for certain terms inside it. Although it’s a commendable beginning, that represents a very small portion of the overall procedure.

The majority of businesses that use document scanning have a specific method to associate the documents with a certain contact or job.

Workflows are the Raven solution to this demand, and they may be accessed through the Raven Desktop program. A Raven process establishes the expected types of documents, the scanning resolution, and the final location of the produced files.

These definitions have the advantage of having many destinations and the ability to name the files and folders they are sent to.

As a result, in addition to being scanned and submitted to a local server and Raven Cloud, a document can also be forwarded through email to a certain address.

This functionality is one of the benefits of using the Raven Desktop application over the scanner’s touch screen.

The document may serve as the starting point of an internal business process; therefore, this isn’t the actual definition of “workflow” in this situation.

The scanning team must tag each document in some way to establish a link with the external database or CRM system in order for the integration to be fully realized.

In an ideal world, such may entail locating a quoted account number or reference, but the Raven system is unable to do so.

Even though the Raven Pro scanner can accommodate 100 pages in the feeder, we also observed that there is no method to inform the system that, for example, there are ten different documents with separation pages in between.

Blanks can be told to be ignored by the scanner, but that is a regrettable oversight because blanks cannot be used to identify a new document set. Users of Raven are compelled to reject blank pages rather than using them as a template to later chop up the merged PDFs in Raven Cloud.

That’s a cumbersome method that could be greatly enhanced if there was a choice to start a new document on a blank page or a page with a specific symbol on it, but there isn’t one at the moment.

While the Raven Desktop program does support a variety of goals, it does not provide any database interactions that would enable a correspondence handling system to alert users that a letter has come that may require an immediate response.

The majority of CRMs do offer a feature that can turn inbound emails into tasks, but splitting up that task for several departments from a single point of entry may definitely be done by hand.

For many businesses, it would be advantageous to be able to interact with a database to create a record that can be indexed by other employees looking at the scans.

As a result of these restrictions, firms who intend to use document scanning to manage a team of response personnel should not use the Raven Pro document handling solution. It’s a highly all-encompassing method that works best for people who need to scan a group of pages with a slim likelihood that they will later need to be reviewed or connected to other events.

Final verdict

The Raven Scanner Pro is an impressive piece of technology that could handle scanning a respectable volume of documents each day for the relatively low price it asks.

Nevertheless, as it is primarily made of plastic, we are unsure of how long it would endure if 6,000 pages were sent through it each day. Never undervalue the abrasive capabilities of paper, in our opinion.

We’re also not sure how effectively the Raven Cloud’s user interface would function with that many documents since it only shows a maximum of 100 documents per web page.

Although you can create folders to organize the contents, a feature that automatically creates folders by year, month, and day would be incredibly useful for users who create a lot of folders.

Raven Cloud is probably the best feature of this service because you may now upload an unlimited amount of data there without paying a monthly fee.

Additionally, it is the sole method OCR feature, which enables searching of scanned documents, functions. Third-party OCR software may be used on locally stored scanned documents, but our package does not cover that.

This puzzle’s remaining component is that the Raven Pro scanner can’t intelligently separate many documents, which slows down the scanning process. Unfortunately, each set of pages must be loaded separately rather than all at once.

That compromises the scanning workflow’s effectiveness and having to manually mark each page as “scanned” takes time for the people using it.

This system is not well-suited for the types of document processing used in the insurance and returns handling processes due to these restrictions and the inability to link to databases.

It’s perfect for jobs where senior employees decide they don’t like the space that several filing cabinets with necessary paperwork take up. They would like to send all of that paperwork to be stored or destroyed, but they would still like it to be searchable if necessary.

The Raven Pro with its related Cloud and app are ideal and reasonably priced for a scanning blitz project.